How to Modify your GSA Schedule Contract

The General Services Administration (GSA) Schedule Contract is a valuable tool for companies looking to do business with the federal government. This contract enables businesses to provide goods and services to federal agencies at pre-negotiated prices, making it easier for both parties to conduct business. However, sometimes modifications need to be made to the contract. In this blog post, we'll cover how to modify your GSA Schedule contract in five steps.

Step 1: Determine the Type of Modification You Need

Before you start the modification process, you need to determine the type of modification you need. There are several types of modifications, including administrative modifications, bilateral modifications, and unilateral modifications. An administrative modification is a minor change to your contract that doesn't require approval from the government. A bilateral modification is a change that requires negotiation between you and the government. A unilateral modification is a change that is made solely by the government.

Step 2: Prepare Your GSA Modification Request

Once you've determined the type of modification you need, you'll need to prepare your modification request. This will typically involve completing a GSA modification package and submitting it to the GSA's eMod system. The modification package should include a cover letter, a completed SF30 form, and any other required documents or information. The cover letter should provide a brief summary of the modification you're requesting and explain why it's necessary.

Step 3: Submit Your Modification Request

After you've prepared your modification request, you'll need to submit it to the GSA's eMod system. This system allows you to submit and track your modification requests online. You'll need to log in to the system, select the appropriate contract, and upload your modification package. Once your request has been submitted, you'll receive a confirmation email from the GSA.

Step 4: Negotiate Your Modification (if necessary)

If you're requesting a bilateral modification, you'll need to negotiate the terms of the modification with the government. This may involve exchanging emails or holding phone calls with the contracting officer assigned to your contract. During the negotiation process, you'll need to be prepared to explain why the modification is necessary and how it will benefit the government. You may also need to provide additional information or documentation to support your request.

Step 5: Receive Approval and Implement Your Modification

Once your modification has been approved, you'll receive a modification document from the GSA. This document will outline the changes that have been made to your contract and the effective date of those changes. You'll need to review the document carefully to ensure that it accurately reflects your requested changes. If you're satisfied with the document, you'll need to sign and return it to the government. After the government has received your signed modification document, the changes will become effective and you can begin providing the modified goods or services.

The General Services Administration (GSA) Schedule contract is a valuable tool for businesses seeking to provide goods and services to federal agencies at pre-negotiated prices. However, changes in a business's offerings or circumstances may necessitate modifications to the contract. There are several types of GSA modifications, each with its own requirements and procedures. Lets explore the 4 types of GSA modifications.

Administrative Modifications

Administrative modifications are minor changes to a GSA Schedule Contract that don't require approval from the government. These modifications can be made quickly and efficiently by the contractor. Examples of administrative modifications include updating the contractor's contact information, changing the point of contact for invoicing, or correcting typographical errors.

Bilateral Modifications

Bilateral modifications require negotiation between the contractor and the government. These modifications can be used to make changes to the contract terms, such as increasing or decreasing the scope of work, adding new services, or extending the contract period. The contractor must submit a modification request to the GSA and provide a detailed explanation of the requested changes. The government will then negotiate the terms of the modification with the contractor, and the final agreement will be documented in a modification document.

Unilateral Modifications

Unilateral modifications are made solely by the government and don't require negotiation with the contractor. These modifications can be used to make changes to the contract terms, such as exercising an option year or modifying the scope of work. The government must provide written notice to the contractor of the requested changes, and the contractor must acknowledge receipt of the notice. If the contractor disagrees with the proposed changes, they can request a dispute resolution process.

Administrative Change of Name or Novation

An administrative change of name or novation is a modification that transfers a GSA Schedule contract from one entity to another. This typically occurs when a business undergoes a change in ownership or structure. The new entity assumes all rights and obligations under the contract, and the GSA must approve the transfer. The new entity must submit a modification request to the GSA, and provide documentation to demonstrate the change in ownership or structure.

In conclusion, modifying your GSA Schedule contract can be a complex process, but it's necessary to ensure that your contract accurately reflects your business's capabilities and offerings. By following these five steps, you can successfully modify your contract and continue doing business with the federal government. Remember to determine the type of modification you need, prepare your modification request, submit your request through the eMod system, negotiate your modification (if necessary), and implement your modification after receiving approval. With careful planning and execution, you can modify your GSA Schedule contract with confidence.